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Workspace Preparation: Mental Energy Optimisation

Why is this important ?

Your brain has a reward system (which is a collection of brain structures and neural pathways that are responsible for reward-related cognition), that essentially makes you feel good upon encountering certain stimuli. The problem is that your brain may give you the reward not for you actually achieving your work, but rather it may reward you along the way for totally unrelated things.

This ties into the "Carrot & Stick" discipline method, you need to be very careful where is the positive outcome at (where the carrot is), and where the negative outcome is (where the stick is)

An example of this would be that you have work to do on some project, but you don't want to. And since you have all your video games on the same computer, you might be tempted to just play a video game because the reward is immediate, and it feels good immediately. All that happened here is that the carrot has changed shape, it is no longer the accomplished work, but rather it has become just playing a videogame.

You need to make sure that the carrot stays the same, from start to finish, and to do so you better make sure that nothing stands in the way of your work.

Over time you may become completely de-sensitivized after indulging into too much stimuli (video games, sex, substance abuse, etc), so much so that nothing may feel rewarding anymore. and definitely not accomplishing any meaningful work.

You need to re-sensitivize yourself, by cutting short all of that excessive stimuli, so that the carrot may take the correct shape. For instance my carrot is having positive feedback from my blogposts, and the donations i recieve on my monero wallet. That is my reward for the work, but as you will see, the carrot can have many shapes, and some are definitely not trivial to notice.

Where are you wasting mental energy ?

Let's say you decide to follow my morning routine, it's saturday, 7 AM, you're freshly out of your cold shower feeling refreshed and full of energy. You've decided that today you're going to work on your personal projects until you fall asleep in the night. Great, the destination has been decided. What can go wrong along the way ? Or in other words, what are the potential distractions and blockers to your focus ?

1. You may have a dirty room with a messy desk

2. It may be noisy around your workstation, and the random noises may distract you

3. you may have left the default notifications on that are sent from the chat applications on your computer

4. the wallpaper you have has intricate imagery and good looking, which makes you stop every now and then to look at it

5. you put on some intricate music that can be overwhelming, which derails your thinking to focus on the music, rather than on the work

6. you may have another screen with videos or streams playing

All of those are potential sources of distraction, which can all be obstacles to your focus and work. Therefore we need to do something about it, before we start working.

IRL measures to take

First thing you need to do is clean up your room, and especially your desk. It should have your keyboard, your mouse, your monitor(s) and it must be well cable-managed.

While it may not be obvious if you got used to working in a messy area, trust me it will make all the difference in the world once you cleaned it up, and keep it clean. You can't just appreciate the subtler parts of a holy temple by throwing shit at the entrance, every day you must keep it clean, free of distractions.

Next is how noisy is it in your room ? Do you have noisy neighbors ?

To fix that you can either go and yell at your neighbors, but more simply just get yourself active (not passive) noise-cancelling headphones. they will suppress the potentially distracting noises for you.

Now that you've taken care of the meatspace, it's time to take care of the digital side of things.

Digital measures to take

First easy thing you can care of are the notifications on your computer.

Just disable them, systemwide, as most likely none of them are truly urgent. If there is a place where you can expect to get urgent notifications (like your mails for example), keep it open on a workspace and periodically check for new alerts whenever you feel like it.

The next thing you can do is block websites that you naturally go to, to distract yourself. to do so we can block those websites from mullvad VPN directly:

Thanks to that, you can't just go on high-stimulus websites anymore like social media or gambling.

Now if there are other websites that didn't get blocked by mullvad, you can mention them from the hosts file in your computer:

[ mainpc ] [ /dev/pts/3 ] [blog/productivity/mentalopti]
→ sudo vim /etc/hosts

[ mainpc ] [ /dev/pts/3 ] [blog/productivity/mentalopti]
→ cat /etc/hosts | grep youtube
0.0.0.0 youtube.com www.youtube.com

[ mainpc ] [ /dev/pts/3 ] [blog/productivity/mentalopti]
→ ping www.youtube.com
PING youtube.com (127.0.0.1) 56(84) bytes of data.
64 bytes from localhost (127.0.0.1): icmp_seq=1 ttl=64 time=0.112 ms
64 bytes from localhost (127.0.0.1): icmp_seq=2 ttl=64 time=0.095 ms
64 bytes from localhost (127.0.0.1): icmp_seq=3 ttl=64 time=0.090 ms

Then, you may have a very high-contrast wallpaper that may distract you:

So simply change it to no wallpaper, just pick a color and select "no picture":

Next, you may listen to some music while working, but here also you need to be careful if the music is very intricate with a high-stimuli potential. For instance you may be used to working with high-stimulating music, but these have the potential of wearing down your mental energy, causing you to get tired much more quickly, than with a low-stimulus music.

My preferred tracks for working would be ambient tracks [2][3], not enough to distract me, and enough to feel like listening to something. One other option would be to work in total silence if you are able to focus in that scenario, but it depends on what you are used to.

And lastly, you don't want to do everything from one workspace, otherwise you're going to get lost preety quickly if you need to do planning, doing the work, reviewing the work, etc:

You need to use multiple workspaces:

For instance, i have 10 workspaces divided like so:

To make accessing each workspace easier and faster, i configured shortcuts:

So i can do CTRL+ALT+3 to shift to my blog writing, and CTRL+ALT+9 to shift to my keepassXC to copy the credentials i need to paste in workspace 3.

And that's it! Now stop going around in circles, and get back to doing what truly matters to you!